1) How much interaction do I have with the proposal writer?
Butler Consulting, Inc. approaches the uniqueness of each of our clients with personal attention and interaction by various methods such as:
- Working with you to incorporate your agency’s background information into each proposal.
- Meeting with you at least monthly, as a grants team, to review your individualized Grants Plan.
- Training you and/or your designees in the basics of proposal development, grant seeking and/or grant management issues.
- Offering to facilitate team retreats to establish and improve effective lines of communication within your agency and with Butler Consulting, Inc.
2) What responsibilities do we have if we choose to hire Butler Consulting, Inc.?
The following procedures for clients have been developed by Butler Consulting, Inc. to insure a comprehensive understanding of our clients’ needs, as well as to define responsibilities.
- To meet funders requirements in submitting proposals, we require documentation specific to your organization. Butler Consulting, Inc. provides a checklist of the specific information needed.
- The director or board president of the organization (client) is expected to review drafts of all proposals that Butler Consulting , Inc. prepares. This step provides opportunities to clarify, enhance, and edit the proposal before it is submitted for funding.
- After the revision process is completed, the proposal must be signed by the clients designee and delivered or mailed to the funding source. Depending on each clients resources, submission can be completed by either the clients staff or Butler Consulting, Inc.. This must be clarified at the beginning of the contract.
- You will receive notification of each funders decision. It is essential that you provide us with a copy of the notification so we can accurately assess the status of the proposal as part of your Grants Plan, review any points that may be immediately clarified in order for the proposal to be reevaluated, and understand why the proposal was rejected or otherwise found ineligible for funding. This debriefing process is often the first step in submitting a successful proposal in the funders next funding cycle.
3) What options are available to agencies that seek Butler Consulting, Inc. services but have limited financial resources?
Butler Consulting, Inc. understands that each organization seeking our services does so because of financial challenges. It is part of our mission to analyze, in the context of those financial limitations, our clients’ needs for funding. We offer the following payment options for our professional services:
- An hourly rate.
- A monthly retainer for a specific, average number of hours per month. The cost of any hours beyond the specified amount will be absorbed by Butler Consulting, Inc.
- A project fee negotiated for the development of a specific proposal or special project.
Butler Consulting, Inc. also shares how other organizations have creatively raised “start-up” monies to pay for our services.
4) Can we pay for your fee based on grants awarded that you have written with us?
Regarding working for a contingency, as a member of the Association of Fundraising Professionals, the AFP’s Code of Ethics states, …members shall not pay, seek or accept finders fees, commissions or percentage-based compensation for obtaining philanthropic funds…
Additionally, although not every proposal may receive a grant award, a product is purchased, a project is developed and a usable proposal is created from which other similar proposals can be submitted to targeted funders. We can also target funding sources that financially support professional consultation services.
5) What guarantee does my agency have that Butler Consulting, Inc. can write proposals that may produce financial results?
Butler Consulting, Inc.s experienced fundraising associates are skilled in targeting the funding sources appropriate for each clients needs. We do not guarantee that each proposal will be funded. However, our fundraising history demonstrates a record of positive financial results.
6) How much of my annual budget can I expect to receive from grants?
Research shows that grants are a vital part of a balanced, diversified fundraising program. Organizations that depend on one or two types of funding are in serious jeopardy when a single funding source removes support. Typically, 5-15% of a non-profit’s budget is grants.